Current Officers and Coordinators
and What They Do
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PRESIDENT – Julie Hayes

Provide board leadership, coordinate and organize board meetings
Work with board members to develop meeting agendas and meeting materials
Promote cooperation and collaboration among board officers, coordinators, committees
Work with board members and community leaders on strategic planning
Help guide board actions for organizational priorities, governance, consensus building
Help with financial planning, budgeting, fundraising
Work with Publicity and Outreach Coordinator and board members to conduct community outreach, and form partnerships with community organizations

VICE PRESIDENT – Craig Kurumada

Substitute for President as needed
Assist President and Secretary with organizational duties as needed
Work with President and community leaders on strategic planning
Lead annual evaluation of the Board toward achieving the organization’s mission
Lead the search for new board members, help with new board member selection & orientation

SECRETARY – Craig Kurumada

Take meeting minutes and make them available to board members and the community
Organize and maintain records on Google Drive (Pat & Linnea have been doing this)
Maintain and update master database (Linnea has been doing this)
Organize passwords and logins to all accounts and social media, make info available to all board members in a convenient place
Publish a monthly newsletter and send it to the Raks mailing list

LEGAL STUFF & GOVERNANCE COORDINATOR – Craig Kurumada

TREASURER – Linnea Mandell

Check all boxes at studio for payments, rental applications, donations, scholarship forms
Collect rent from building users, make sure everyone has paid
Record rent payments and email receipts
Work with Site Manager to account for private practice payments according to the calendar
Work with Site Manager team to calculate rent for special events
Collect and return special event deposits, provide accounting for any deductions
Work with Site Manager team to make decisions for organizations and individuals requesting free or discounted use of space, trades, or any payments varying from Rental Rates schedule
Replenish forms as needed in studios: rental applications, rental rates, scholarship application forms, liability release forms etc. (not exactly a treasurer duty, but I've been doing it)
Pay bills, charge accounts, studio rent, site managers hours, bookkeeper
Fill out annual tax form, pay county taxes
Order checks, check registers, deposit slips
Provide financial information to bookkeeper on a regular basis
Work with Site Manager and bookkeeper to create, update, and monitor annual budgets
Acknowledge donations (or delegate and oversee completion)
Work with the Raks board on fundraising efforts

BOOKKEEPER - Pat Quinn

Create monthly financial reports for the board and community
Prepare financial reports needed for annual budgeting
Work with Treasurer to create and update budget
Balance the Collaborative’s general and scholarship checking accounts
Provide financial data as needed for grant or loan applications and state and federal reports
Prepare financial reports needed for tax return
Complete non-profit organization tax return (or delegate to a paid tax preparer)

SITE MANAGER – Pat Quinn

Answer phone, emails, texts, provide info and direct callers to appropriate person
Act as ambassador to potential renters, show people around facility
Distribute rental applications, special event applications, rental rates sheets (or direct people to downloads from web site
Maintain online schedule of building use
Develop and manage rental agreements for all building users

Collect and upload insurance forms for all building users, check for expiration dates

Explain how to turn off lights, lock doors, open curtains, use sound equipment, heaters, lights
Explain the cleaning which renters are responsible for, show where supplies are
Act as opener/closer for special events, or find people to do it
Check cleaning after events and give Treasurer information about returning deposits, let custodian know if additional cleaning is needed
Distribute and collect keys as needed
Schedule one time and last minute rehearsals
Act as emergency person to call if something comes up at the site
Work with Custodian to keep track of supplies and purchase more as needed
Offer paid site management or security help for events if desired by renters
Monitor fire extinguishers for annual inspections
Work with Site Manager team to list and prioritize maintenance and remodeling projects
Get bids and cost estimates for repair, remodeling, and improvement projects
Water plants on back patio (Craig has been helping with this)

TECHNOLOGY COORDINATOR – Cailan Halliday

Oversee internet services for the studio, purchase and set up equipment as needed
Work with the board to evaluate sound needs and purchase and set up sound equipment
Work with Site Manager to respond to calls from renters needing technology help
Work with Site Manager to remove/dispose of equipment no longer needed

PUBLICITY AND OUTREACH COORDINATOR – Adrienne Kerr

Work with Site Manager to update and improve Redwood Raks Collective web site
Work with Site Manager and board members to monitor and update social media, conduct community outreach, and form partnerships with community organizations
Act as board liaison to the community, and/or delegate as appropriate
Maintain flyer boards

COMMUNITY LIAISON – Open Position

Coordinate teacher communication and outreach activities
Coordinate content and distribute Code of Conduct/Sexual Harassment Policy document

CUSTODIAN – Jamie Smith

Clean all areas of the site on a regular basis: dust and damp mop floors, clean bathrooms, sweep and dust as needed, clean entry outside front door
Work with Site Manager Team to coordinate volunteers helping with additional cleaning, organization, and maintenance tasks
Work with Site Manager to keep track of supplies at the site and purchase more as needed
Collect lost and found items and empty when needed
Work with Site Manager to address building maintenance needs
Empty dehumidifier in green room